Systems & paperwork
H&S systems and documentation
Policies, management plans, risk registers, emergency plans, SWMS/JSA/JSEA, SOPs, inductions, prestarts, toolbox records and contractor controls.
H&S and QA support for NZ contractors
Your paperwork.
Our support.
More time on site.
Need H&S documents for a client, help with Tōtika or SiteWise, or a project QA pack? We help sole traders and contractor teams prepare what is needed and keep it up to date. Start with the documents you already have.
Sole traders welcomeOne-off or ongoingOn-site & remote
Prequalification helpTōtika, SiteWise, PreQual or client onboarding. Send the requirement and we will help you prepare.Discuss your application →
H&S and QA documentsSafety plans, JSA/SWMS, risk registers, quality plans and inspection records tailored to your work.Tell us what you need →
Ongoing HSE / QA supportDocument updates, renewal preparation and action tracking, with a scope agreed for your business.Discuss ongoing support →
ReviewIdentify what is missing and what the assessor or client actually
requires.
CreateBuild the documents, registers, plans, forms and evidence.
ApplySupport the application, external audit or client approval
process.
MaintainKeep the system working after approval — not sitting in a
folder.
Find the right support
What has your client asked for?
Explore the service, what we can help prepare and what to send us to get started.
Contractor prequalification
Tōtika support
Need help with Tōtika? We review your requirements, organise H&S evidence and help prepare your application or renewal. Support for NZ contractors.
Explore support Contractor prequalificationSiteWise support
Practical SiteWise application and renewal support for NZ contractors. Review assessor feedback, strengthen H&S evidence and prepare your submission.
Explore support Contractor prequalificationPreQual support
Independent IMPAC PreQual and contractor prequalification support. Get help reviewing client requirements, preparing evidence and closing documentation gaps.
Explore support Health & safety managementISO 45001 readiness
ISO 45001 readiness and implementation support for NZ contractors and SMEs. Gap reviews, practical H&S systems, internal audits and certification preparation.
Explore support Quality managementISO 9001 readiness
Build a practical ISO 9001-ready quality management system. Support with process controls, document control, QA records, internal audits and corrective actions.
Explore support Environmental managementISO 14001 readiness
ISO 14001 environmental management system readiness for NZ contractors and SMEs. Practical gap reviews, operational controls, records and audit preparation.
Explore support Practical contractor supportH&S consulting & systems
Practical health and safety consultancy for NZ contractors and sole traders. H&S systems, safety plans, inspections and ongoing support. Waikato, BOP & Auckland.
Explore support Task-specific safety documentationSWMS, JSA & JSEA
SWMS, JSA and JSEA preparation and review for NZ contractors. Task-specific steps, hazards and controls developed around your work and client requirements.
Explore supportClient requirements and application support
Give us the requirement.
We help you get ready.
Clear boundary: we can prepare and implement your system and support the full application process. An accredited certification body issues ISO certification; the relevant scheme/assessor determines prequalification outcomes; statutory certificates require an authorised certifier.
Complete service capability
Support that fits the work you do.
Choose help with a single requirement or a wider programme. We agree the documents, support and delivery scope before work begins.
Applications
Prequalification and tender support
Tōtika, SiteWise, IMPAC PreQual, ISNetworld and client portal evidence — including remediation of assessor findings and renewals.
ISO & integrated systems
ISO consultancy and readiness
45001, 9001 and 14001 gap analysis, documentation, implementation, management review preparation, internal audit support and corrective actions.
Independent review
Audits and site inspections
Scheduled system audits, construction inspections, new-premises reviews, risk assessments, findings registers and closure verification.
Investigation
Incident and WorkSafe support
Independent investigation, root-cause analysis, reporting, notification support, corrective-action planning and lessons-learned implementation.
People & competency
Training and safety culture
Inductions, toolbox programmes, supervisor coaching, job-specific training, risk assessment, competency evidence and wellbeing awareness.
Hazardous substances
Hazardous substances support
Registers, storage and handling reviews, procedures, site readiness and coordination with appropriately authorised compliance certifiers.
Quality & environment
QA and environmental systems
QMPs, ITPs, NCRs, document control, environmental plans, aspect-impact registers, spill/waste controls and inspection records.
Ongoing support
Outsourced HSE / QHSE support
Monthly system management, audits, action tracking, management reporting, updates, tender support and human-reviewed automation.
How an engagement works
Start with the gap.
Build only what is needed.
A clear four-step path whether you need one submission, an ISO project or an outsourced monthly function.
01 — REVIEW
Understand
Review your work, risks, current evidence and the exact client, assessor or certification requirements.
02 — BUILD
Create
Develop the missing plans, policies, procedures, registers, forms, QA records and practical controls.
03 — IMPLEMENT
Apply
Train the team, prepare the evidence, coordinate the submission and respond to audit or assessor findings.
04 — MAINTAIN
Keep it alive
Run reviews, audits, updates, corrective actions, reporting and automated evidence monitoring.
NZ HSE Compliance Agent
Check the routine records.
Escalate the exceptions.
The automation layer can connect to the way a client already works — email, Drive, forms or a document platform — and flag routine compliance gaps for human review.
✓
Daily prestarts and toolbox recordsMissing fields, signatures, recurring hazards and unusual
entries.
✓
SWMS / JSA / document controlRevision issues, incomplete evidence and documents needing
competent-person review.
✓
Training, plant and contractor expiriesReminders, escalation and visibility before evidence
expires.
✓
ISO and prequalification evidenceMaintain records through the year instead of rebuilding
them at renewal time.
AI assists with monitoring and exception detection. It does not approve high-risk work, replace competent-person judgement or issue certifications.
Illustrative workflow — example records, not live client data.
Obsolete SWMS revision referencedElectrical crew • Daily prestart
HIGH
Supervisor sign-off missingCivil crew • Daily prestart
REVIEW
Telehandler competency due in 12 daysTraining matrix • One worker
DUE
68 routine records passed checksNo exception detected
OK
Commercially useful compliancePrepare for client requirements, put the documents into use and
keep your team’s records organised as the work develops.
How we work with you
Practical help, from the first requirement onwards.
Already have a system, an app or someone managing the paperwork? We can work alongside them. We review what is useful, help with the missing pieces and explain how to use the finished documents.
Work with what you haveDocuments are adapted to the actual work, risk profile,
people and client requirements.
Clear roles and scopeWe clearly separate consultancy, independent audit, scheme
assessment and statutory certification roles.
Built for contractor realityStrong focus on construction, civil, electrical, renewables,
engineering, manufacturing and project businesses.
Frequently asked questions
What clients normally need to know.
Do you help sole traders and small businesses?
Yes. You can ask for help with one application, a specific document or ongoing support. If you or a family member already handles the paperwork, we can work alongside you and build on what you have.
A council or main contractor has asked for documents. Where do I start?
Send us their actual checklist, tender requirement or assessor feedback and the deadline. We review it with you, identify what you already have and agree the work needed. The client or scheme assessor makes the acceptance decision.
How much will it cost?
The initial scoping call is free. After reviewing your requirements, we can provide a defined scope and fixed quote for agreed work. Any external assessment fees, site visits and additional work will be identified in the quote. No work starts until you agree the scope and price.
Can you manage an ISO project from start to certification?
We can act as the client-side implementation consultant: complete the gap review, build and implement the system, prepare management review and audit evidence, support internal audits and help close findings. The final accredited certificate is issued by an independent certification body.
Can you complete Tōtika, SiteWise or PreQual applications for us?
We can manage the preparation process with you — requirements review, evidence collation, missing-document creation, submission support and responses to assessor feedback. The relevant scheme or assessor makes the final assessment.
Can you create all of our H&S paperwork?
Yes, subject to understanding your work and risks. This can include policies, management plans, risk registers, emergency plans, SWMS/JSA/JSEA, SOPs, inductions, prestarts, toolbox forms, permits, inspection forms and competency registers.
Can the service be delivered from Hamilton to clients elsewhere in New Zealand?
Most systems, application and document work can be delivered remotely. Site inspections, audits, investigations and certain implementation activities can be scheduled on site nationwide or supported through competent regional specialists.
Does the automation agent approve SWMS or replace an HSE professional?
No. It supports routine monitoring and exception detection. High-risk work, site-specific controls, formal approvals, audits and statutory sign-off remain with appropriately competent or authorised people.
Start with a free initial scoping call
What paperwork do you need?
Tell us what your client has asked for and when you need it. Guillaume is your first contact at NZ HSE Compliance. We will review your enquiry and discuss a clear scope and quote.
Prefer email or need to share documents?
g@nzhsecompliance.co.nz
1
Tell us the target
Your trade, the client requirement and any deadline — a short explanation is enough to start.
2
Share what already exists
Current documents, assessor feedback, client requirements or a short description.
3
Receive a practical scope
The agreed work, what you will receive, delivery timing and the price before we begin.